Skip to main content

Site Improvement Project Request Page

  • AR 3.13 VOLUNTEER PROJECTS: SCHOOL CONSTRUCTION OR SITE IMPROVEMENTS

    • Remember, submit your request before you commit to a project. Contact Ted Norman, M&O Director with any questions.

      • NOTE: Projects requiring the Construction Department for Public bidding, Architectural, ADA, DSA, Fire and Life Safety review, etc. could require a year to plan*

        • *Contact Ryan Carter, Executive Director, Construction/M&O

    • 2017/18 YTD average days to complete: 74

      • Two year average: 68 days to complete.

    • PURPOSE

      • To establish guidelines and procedures for projects which relate to school
        construction or site improvements or any physical plant modifications not
        accomplished by the District’s Support Services Division.

      • To eliminate the possibility of misunderstandings among members of the
        community and school support clubs/organizations who wish to provide donations through services or materials to enhance our schools.

    • Timelines:

      • ​​​​​​​Initial review: 30 days

        • ​​​​​​​Each request submitted to M&O takes 30 days to review.
          • In that review period a preliminary budget is provided to the site administrator for review.

        • Solicit hard quotes: 30 days

          • If the preliminary budget is approved, M&O will solicit hard bids from Board approved vendors and then those bids are provided for the site to review and approve.

        • Approvals and PR coordination: 10 days

          • Once approved, M&O coordinates the purchase requisition with the site, the Purchasing Department, the vendor and any other departments as needed.

        • Purchasing Department Coordination: 15-30 days

          • As these projects are site funded, they cannot be scheduled until the vendor has the PO in hand.

        • Project Completion: 5-20 days

          • Once the project is approved and scheduled, the actual work, depending on the scope, can take another week to four weeks. M&O coordinates the supervision of the project and provides updates along the way to the site as needed.  

        • Closeout: 30 days

          • Lastly, M&O inspects the work and assures any punch list items have been addressed, then approves the invoice for payment

Please contact Ted Norman, M&O Director with any questions at tmnorman@capousd.org